Work and control from one powerful application
Enterprise integration system for real estate
Merge your data in a single working environment
Actoren Real Estate Software is a specific application of our Enterprise Integration System for the entire real estate market. This application is based on our 40 years of experience of which the last 18 years have been in real estate.
Actoren Real Estate is optimized for both large and small real estate portfolios and is suitable for both owners and managers. In Actoren, both internal data and external data are merged into a single working environment.
By doing so, Actoren brings order in the information management of the entire chain. This prepares the entire sector for the future.
Real estate examples
Here are a few concrete examples of how the combination of powerful data structures and our universal user interface work in every day practice.> Read More…
How does it work?
Users can use tools to create their own interface. Everything is designed to allow a fast working pace and leave as many tasks as possible to the computer. Read on for a brief description of the most important tools.> Read More…
Want to know more about what we can do for your real estate company?Contact Actoren
Make your own user interface
Actoren includes a universal user interface that is based on our intelligent data store.
This combination allows users to design their own work environment, one that is optimally tailored to their tasks. They do this by creating worksheets. Each worksheet can have a specific purpose. When they later open a worksheet, it will already be updated with the latest data.
Actoren is not a reporting system. It is a full-fledged application, which allows you not only to see data, but also to add and supplement it.
These examples will showcase some of the capabilities of Actoren.
How to create worksheets and how fast and easy that is, you can see in our videos, In Dutch only now, but we are working on the translation.
Data-driven rent analysis
Rent analysis is supposed to be done from many perspectives.
In this example we use operations, contracts, locations on maps, period comparison and histograms.
At a glance, this example shows key values such as WOZ (property tax), theoretical rent, square footage, and hold-sell. You can also see these key values on a timeline, if you wish.> Read More…
Accounting as the spider in the web
Often accounting is the stepchild of property management. But it doesn’t have to be. In Actoren, the accounting rules are directly connected to other data. This allows you to search and navigate quickly and carefully from the accounting rules.> Read More…
The Actoren exploitation overview is based on every day practice. It contains actual costs and revenues, made visible in a structured way for control and budgeting. This gains even more value because it is connected to other data.> Read More…
Invoices and payments
Daily business is not left out from Actoren. This example shows an overview of invoices, invoice lines and related payments, complete with payment behaviour. Actoren has powerful search functionality that can be filtered in many different ways, like: amount, tenant name, date, or all at the same time.
> Read More…
Extensive rental overview
At first glance, the extended rental overview is nothing special, just a spreadsheet with lots of numbers. That is, until you realize it has all the advantages of the Actoren interface, such as search and select. In addition, it is updated daily when Actoren retrieves the data from the property managers.> Read More…
Rental Analysis Report
Reports, complaints or inquiries are the most important basis for efficient property management. But quite often, nothing is done with the data itself. This is a pity, because this information can help you keep control over an important part of your costs.> Read More…
Vacancy rates over time
Apartment vacancy rates, always an important factor, are made easily visible in Actoren, and in a time frame you choose yourself.> Read More…
Data-driven rent analysis
Rent analysis is best done from as many viewpoints as possible. Actoren helps with this because you can very quickly add new viewpoints. Just as quickly, these can be removed, or changed into a new viewpoint.
Of course, the new viewpoint’s data is available immediately. After all, the data is retrieved directly from the data store. Now you can play around with your data, for example, by changing the selection or filtering, or by picking a different period.
In the example on the left, you see two maps. One is for building blocks and one is for the corresponding units. Actoren contains a special engine in its data store – very conveniently in real estate – for storing and displaying maps quickly and efficiently. Again, fully synchronized with the rest of the data.
Real estate objects on the map can be selected. In the example, a building block has been selected. The rest of the worksheet only displays the data belonging to this property.
On the right, at the top, you can see a time line that allows you to select a period. In this example, different values, spread over a number of months.
Below the timeline, the operating key values are displayed, and at the bottom you see a few histograms. One displays economical rent figures, another the vacancy rate with ten deciles. On the far right a graph with payment behaviour is visible.
Accounting as the spider in the web
All costs and revenues come together in book keeping, which is why they have a central place in our application. In our data store we have connected all those bookings tightly together with all other data. Not only with building complexes and units, but also with suppliers and tenants, for example.
In our example, the booking lines are in the middle of the image, the corresponding contracts, invoices and invoice lines are on the left. On the right, the timeline at the top. This is where you select a period from which you want to see the bookings. Below that are the purchase invoices and purchase lines and at the very bottom the tickets or maintenance notifications are displayed.
You may find our worksheets in these examples relatively small, but on a much bigger screen even more data can be shown at once. You could add more data if you wish, such as payments and totals by period.
One of the strengths of Actoren lies in finding coherent data. Click on an accounting line in the centre, and immediately see all corresponding data. This could be a sales invoice line with its invoice, or an expense line with the invoice. The reverse is also true: click on an invoice and see the related entries.
Instead of clicking on a line, you can also select items through a search. For example, enter a number and be presented with all entries for a selected period, together with all the underlying data.
Invoices and Payments
Actoren is aimed at everyone in the organization. After all, when everyone works with the same data and the same application, the organization as a whole can be more efficient and effective.
The same principle goes for daily tasks, such as communicating with tenants about invoices and payments. This worksheet may support such tasks.
On the left, a list of building complexes is shown, as well as a map displaying units, and the unit table.
On the right you see invoices, invoice lines and payments.
Each worksheet displays a reference date at the top left. The situation regarding arrears or forecasts is indicated on the reference date. By default, it is set to today, so you always see the current state of affairs.
Each table has a search field in Actoren. Here you can browse the table lines in a way reminiscent of Google search. When you do this, the other tables immediately adjust, so you only see the corresponding data. For example, you can search by things like: outstanding amount, by tenant name, or street and house number. As said, the screen automatically adjusts to your search results.
Rental report analysis
Rental reports, complaints and
inquiries are called Tickets. These tickets can be read from underlying
systems. We can use these for all kinds of analyses.
Of course, these tickets are also connected to the accounting system. This means you could also do an analysis based on costs.
In Actoren, you can also modify
and add to tickets. This allows you to use tickets operationally.
The tools in the toolbox
The toolbox is the window overlooking the data store. It contains all datasets and tools.> Read More…
Versatile column selection
Tables can contain a large
number of columns. The column selector allows you to specify which columns you
want to use. However, the column selector can do much more, such as setting
KPIs and determining which fields may be changed.
Select and filter
Selecting and filtering is done with a few mouse clicks and keystrokes. There is no need to make all kinds of connections yourself. Actoren already does this for you, as it is all well defined in the data store.> Read More…
Reading in the data
Reading in data from Rems or Informant is fully automatic and performed daily. So, you’re fully up-to-date, every day.> Read More…
The date mechanism defaults to
the current day. You are free to set it to any date you want. Time travel made
possible by Actoren.
The toolbox and it tools
The toolbox contains all datasets in the data store. For each dataset, different presentations are available, such as a map or table.
You can also pick a pivot table, graph, key value, or histogram. Each of those presentations is a separate tool, with all kinds of features specific to that tool. For example, in a table you can set KPIs or change the column order. In a pivot table you can edit the horizontal and vertical axis and values to your requirements.
You place a tool on your worksheet by selecting it and dragging it to the appropriate place.
Actoren connects all data and data sets to each other. If you place new data on the worksheet, you will immediately see the result. Actoren knows exactly what belongs together.
This toolbox is infinitely expandable with your own data and with data from other applications. Whether this is data from a timesheet, tenant portal, or asset management system. This allows you to truly work in a data-driven manner, because all data is connected.
Versatile column selector
The column selector allows you to pick and display any column from any Actoren table.
Each column has a clear description, so there can be no misunderstanding about its contents. Moreover, you can click through to the online help. By the way, this online help is published in full on this site. You can see exactly what the contents of the real estate application are.
In the column selector, you can quickly search for a particular field by typing in a few letters of the name or description. While that is very convenient, even more convenient is that if you then double-click on the field, the column selector closes, and the field is displayed in the middle of the table. This allows you to very quickly search for a particular column.
Setting situational KPIs
You can set the KPIs in the column selector. The traffic lights at the top of each table respond accordingly. This way, you can see immediately whether a particular value is within the set norm.
You can set KPIs differently per worksheet and per table. This makes KPIs situational. For example, you can set separate worksheets and KPIs for Residential real estate and for Commercial real estate.
Reading in your property data
We developed Tyax Channel specifically for the property branch, originally for Round Hill Capital and Vivo Wonen (now Heimstaden). It is now the standard application in the Netherlands for retrieving information from ERP systems.
Chances are your property manager already works with Tyax Channel. Actoren is
built entirely by us. Unsurprisingly, we fully integrated Tyax Channel into
Actoren. One of the benefits is that the link with your ERP system is fully
automated, as well as sound and reliable.
Data is imported into Actoren via Tyax Channel, helping property owners to run a tight ship.