Work and control from one powerful application

Enterprise integration system for real estate

Merge your data in a single working environment

Actoren Real Estate Software is a specific application of our Enterprise Integration System for the entire real estate market. This application is based on our 40 years of experience of which the last 18 years have been in real estate.
Actoren Real Estate is optimized for both large and small real estate portfolios and is suitable for both owners and managers. In Actoren, both internal data and external data are merged into a single working environment.
By doing so, Actoren brings order in the information management of the entire chain. This prepares the entire sector for the future.

For owners and managers of real estate

Actoren Real Estate is available for both real estate owners and managers. In the coming years, the application will also become available for tenants, suppliers, brokers and contractors, so that they too can experience the benefits and convenience of our system.
On this page, we provide you with examples and explain how this application works. More details can be found in the instructional videos and manual elsewhere on this site.
Even if you don’t work in the real estate business, it will give you a good idea of how Actoren works in every day practice.

Interested? Would you like to know more? Contact us
Real estate examples

Here are a few concrete examples of how the combination of powerful data structures and our universal user interface work in every day practice.

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How does it work?

Users can use tools to create their own interface. Everything is designed to allow a fast working pace and leave as many tasks as possible to the computer. Read on for a brief description of the most important tools.

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Want to know more about what we can do for your real estate company?
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Make your own  user interface

Actoren includes a universal user interface that is based on our intelligent data store.
This combination allows users to design their own work environment, one that is optimally tailored to their tasks. They do this by creating worksheets. Each worksheet can have a specific purpose. When they later open a worksheet, it will already be updated with the latest data.
Actoren is not a reporting system. It is a full-fledged application, which allows you not only to see data, but also to add and supplement it.
These examples will showcase some of the capabilities of Actoren.
How to create worksheets and how fast and easy that is, you can see in our videos,  In Dutch only now, but we are working on the translation. 

>View our instructional videos.
Data-driven rent analysis

Rent analysis is supposed to be done from many perspectives.
In this example we use operations, contracts, locations on maps, period comparison and histograms.

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Key values

At a glance, this example shows key values such as WOZ (property tax), theoretical rent, square footage, and hold-sell. You can also see these key values on a timeline, if you wish.

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Accounting as the spider in the web

Often accounting is the stepchild of property management. But it doesn’t have to be. In Actoren, the accounting rules are directly connected to other data. This allows you to search and navigate quickly and carefully from the accounting rules.

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Structured exploitation

The Actoren exploitation overview is based on every day practice. It contains actual costs and revenues, made visible in a structured way for control and budgeting. This gains even more value because it is connected to other data.

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Invoices and payments

Daily business is not left out from Actoren. This example shows an overview of invoices, invoice lines and related payments, complete with payment behaviour.  Actoren has powerful search functionality that can be filtered in many different ways, like: amount, tenant name, date, or all at the same time.

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Extensive rental overview

At first glance, the extended rental overview is nothing special, just a spreadsheet with lots of numbers. That is, until you realize it has all the advantages of the Actoren interface, such as search and select. In addition, it is updated daily when Actoren retrieves the data from the property managers.

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Rental Analysis Report

Reports, complaints or inquiries are the most important basis for efficient property management. But quite often, nothing is done with the data itself. This is a pity, because this information can help you keep control over an important part of your costs.

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Vacancy rates over time

Apartment vacancy rates, always an important factor, are made easily visible in Actoren, and in a time frame you choose yourself.

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Rent analysis

Data-driven rent analysis

Rent analysis is best done from as many viewpoints as possible. Actoren helps with this because you can very quickly add new viewpoints. Just as quickly, these can be removed, or changed into a new viewpoint.
Of course, the new viewpoint’s data is available immediately. After all, the data is retrieved directly from the data store. Now you can play around with your data, for example, by changing the selection or filtering, or by picking a different period.
In the example on the left, you see two maps. One is for building blocks and one is for the corresponding units. Actoren contains a special engine in its data store – very conveniently in real estate – for storing and displaying maps quickly and efficiently. Again, fully synchronized with the rest of the data.
Real estate objects on the map can be selected. In the example, a building block has been selected. The rest of the worksheet only displays the data belonging to this property.
On the right, at the top, you can see a time line that allows you to select a period. In this example, different values, spread over a number of months.
Below the timeline, the operating key values are displayed, and at the bottom you see a few histograms. One displays economical rent figures, another the vacancy rate with ten deciles. On the far right a graph with payment behaviour is visible.

Quick overview with key values

Key values in real estate are, for example, market rent, economical rent, property tax or the number of square meters. You can find these in the key values tool. The periods you choose are visible per unit, as totals per building block or across the entire portfolio.
In our example, the user has placed the key values on the right. And on the left-hand side you can see two maps: one with the complex buildings and one with the units. One complex building has been selected, and the key values display the totals for this building complex.
At the bottom left, the unit table is shown. The user is currently in the process of setting up an “Excel-type” filter for the unit number column. After setting the filter, all data on the worksheet will adjust instantaneously. The screen shows the totals of the selected units.

Real Estate control with key values

Exporting to Excel

Every table can be exported into Excel. The structure and order of your worksheet, filtered as it was, are preserved. You only need to set it up once, in order to create equally structured Excel exports in the future.
This is useful, for example, when exporting accounting entries to a separate financial administration.

Accounting as the spider in the web

All costs and revenues come together in book keeping, which is why they have a central place in our application. In our data store we have connected all those bookings tightly together with all other data. Not only with building complexes and units, but also with suppliers and tenants, for example.
In our example, the booking lines are in the middle of the image, the corresponding contracts, invoices and invoice lines are on the left. On the right, the timeline at the top. This is where you select a period from which you want to see the bookings. Below that are the purchase invoices and purchase lines and at the very bottom the tickets or maintenance notifications are displayed.
You may find our worksheets in these examples relatively small, but on a much bigger screen even more data can be shown at once. You could add more data if you wish, such as payments and totals by period.
One of the strengths of Actoren lies in finding coherent data. Click on an accounting line in the centre, and immediately see all corresponding data. This could be a sales invoice line with its invoice, or an expense line with the invoice. The reverse is also true: click on an invoice and see the related entries.
Instead of clicking on a line, you can also select items through a search. For example, enter a number and be presented with all entries for a selected period, together with all the underlying data.

Structured exploitation

• The structure of the exploitation worksheet was created from practice; it is a best practice of real estate exploitation. The amounts come directly from accounting, but in such a way that even non-accountants can understand it.

This allows you to see the present and check how things are going compared to the past. You could use it, for example, as a basis for budgeting.
In the example, the key operating values are on the left. At the top right you see the timeline with selected periods. Below that, a pivot table for each building complex with the total revenue.
• At the very bottom right, the posting lines are displayed.

The user has selected a particular building complex in the pivot table. As a result of that, you see the data of this complex in the exploitation and underlying bookings. If you want, you can zoom in further into this data by clicking on a unit, for example. This will display only the exploitation of this particular unit. Or click on an exploitation line to only see the underlying bookings.

Invoices and payments

Invoices and Payments

Actoren is aimed at everyone in the organization. After all, when everyone works with the same data and the same application, the organization as a whole can be more efficient and effective.
The same principle goes for daily tasks, such as communicating with tenants about invoices and payments. This worksheet may support such tasks.
On the left, a list of building complexes is shown, as well as a map displaying units, and the unit table.
On the right you see invoices, invoice lines and payments.
Each worksheet displays a reference date at the top left. The situation regarding arrears or forecasts is indicated on the reference date. By default, it is set to today, so you always see the current state of affairs.
Each table has a search field in Actoren. Here you can browse the table lines in a way reminiscent of Google search. When you do this, the other tables immediately adjust, so you only see the corresponding data. For example, you can search by things like: outstanding amount, by tenant name, or street and house number. As said, the screen automatically adjusts to your search results.

Expanded rental overview

This screen, with rows and rows of data and as many columns as possible, may seem extremely boring, but real data pushers are adamant: the more data you can see at once, the better. And they prefer to see it without distracting graphs and histograms, just the data in an easy to search, filter and sort presentation.
Currently, the rental overview can show 97 columns. This number is growing steadily. Most users won’t need all of them at once, so feel free to use the column selector to decide which columns to display and in what order.
The columns in the rental overview contain 4 types of values. First, data from the underlying system. The example shows data from Rems or Informant. Second: data entered in Actoren, such as previous owner, or hold-sell. Third: calculated data such as total rent increase, or rent increase based on home improvement. And fourth: data from other underlying systems.
The rental overview is displayed according to the reference date. Users can change this and, for example, visit historical data

Rent Roll like Excel

Rental report analysis

Rental reports, complaints and inquiries are called Tickets. These tickets can be read from underlying systems. We can use these for all kinds of analyses.

Of course, these tickets are also connected to the accounting system. This means you could also do an analysis based on costs.

In Actoren, you can also modify and add to tickets. This allows you to use tickets operationally.

Vacancy over time

Many administrative data sets have a limited validity period, for example contracts, entries and commitments.
The timeline makes it very easy to select only the data of that period.
You can display the Actoren timeline by month, quarter and year, sequentially or randomly. This way you can easily make comparisons.
In this example, the timeline is displayed at the top. It currently has a selected period of three years. Below that you see 3 pivot tables, showing the number of days rented, the days vacant and the vacancy rate.

Real Estate vacancies over time
The tools in the toolbox

The toolbox is the window overlooking the data store. It contains all datasets and tools.

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Versatile column selection

Tables can contain a large number of columns. The column selector allows you to specify which columns you want to use. However, the column selector can do much more, such as setting KPIs and determining which fields may be changed. 

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Select and filter

Selecting and filtering is done with a few mouse clicks and keystrokes. There is no need to make all kinds of connections yourself. Actoren already does this for you, as it is all well defined in the data store.

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Reading in the data

Reading in data from Rems or Informant is fully automatic and performed daily. So, you’re fully up-to-date, every day.

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Time travel

The date mechanism defaults to the current day. You are free to set it to any date you want. Time travel made possible by Actoren.

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The toolbox and it tools

The toolbox contains all datasets in the data store. For each dataset, different presentations are available, such as a map or table.
You can also pick a pivot table, graph, key value, or histogram. Each of those presentations is a separate tool, with all kinds of features specific to that tool. For example, in a table you can set KPIs or change the column order. In a pivot table you can edit the horizontal and vertical axis and values to your requirements.
You place a tool on your worksheet by selecting it and dragging it to the appropriate place.
Actoren connects all data and data sets to each other. If you place new data on the worksheet, you will immediately see the result. Actoren knows exactly what belongs together.
This toolbox is infinitely expandable with your own data and with data from other applications. Whether this is data from a timesheet, tenant portal, or asset management system. This allows you to truly work in a data-driven manner, because all data is connected.

Versatile column selector

The column selector allows you to pick and display any column from any Actoren table.
Each column has a clear description, so there can be no misunderstanding about its contents. Moreover, you can click through to the online help. By the way, this online help is published in full on this site. You can see exactly what the contents of the real estate application are.
In the column selector, you can quickly search for a particular field by typing in a few letters of the name or description. While that is very convenient, even more convenient is that if you then double-click on the field, the column selector closes, and the field is displayed in the middle of the table. This allows you to very quickly search for a particular column.

Setting situational KPIs

You can set the KPIs in the column selector. The traffic lights at the top of each table respond accordingly. This way, you can see immediately whether a particular value is within the set norm.

You can set KPIs differently per worksheet and per table. This makes KPIs situational. For example, you can set separate worksheets and KPIs for Residential real estate and for Commercial real estate.

Select and filter

In Actoren, selecting also means filtering. This not only saves a lot of time; it also ensures that you don’t make mistakes. Likewise, searching also means filtering at the same time.
In the example, a number of unique letters and numbers are typed into the unit table that identify a particular unit: “wees 191”. With this, Actoren finds a corresponding unit address: Weesperveste 191.
Not only in the unit table everything is filtered, but also in contracts and revenue invoices. In the map, that unit is marked with a blue dot, showing you exactly where the unit is located. The familiar Google-like search functionality makes it very intuitive.

Select and Filter easily

Reading in your property data

We developed Tyax Channel specifically for the property branch, originally for Round Hill Capital and Vivo Wonen (now Heimstaden). It is now the standard application in the Netherlands for retrieving information from ERP systems.

Chances are your property manager already works with Tyax Channel. Actoren is built entirely by us. Unsurprisingly, we fully integrated Tyax Channel into Actoren. One of the benefits is that the link with your ERP system is fully automated, as well as sound and reliable.

Data is imported into Actoren via Tyax Channel, helping property owners to run a tight ship.  

Time travel to the reference date

The reference date mechanism is a very convenient way to go back to a specific date. For example, you could pick the rental statement on the 1st, 15th or 30th of April to see exactly which tenants had rented what property at that particular date.
For payments, you can see which invoices were paid on a specific date.
You can also have the reference date of a worksheet set automatically to today’s date, or the first of the current month. Again, this mechanism saves time and prevents you from looking at data originating from the wrong date.

Go back to the reference date