Data driven real estate management

Real Estate Control

What is data driven real estate management?

Everyone is talking about data-driven real estate management, but what is it really? And why is it so difficult to put it into practice?

Data-driven seems quite simple in itself: making decisions based on data. About rent, indexation, maintenance, financing and purchase and sale of buildings and portfolios.

Big and many small decisions, those small decisions together also have a big financial impact.

Data-driven real estate management is becoming increasingly important even essential in the coming years. There is no choice, your competitors will do it anyhow. We have been collecting data from ERP systems since 2012. Major real estate managers know us from our Tyax Channel product which now runs daily on their servers.

With that data we have made all kinds of beautiful, good-looking, extensive reports. For real estate managers and for owners.

Extra data does not help

We discovered a Paradox

We discovered a ParadoxWe made beautiful extensive reports and discovered a paradox. All that extra data, our beautiful reports, the extra summaries, it did not help. It is actually worse: the more extensive and the nicer the reports are, the more difficult it is to work data driven. In retrospect, this makes sense: the more reports, dashboards, analytics, and Excel sheets you have, the more work it takes to find the data you need. And often, when you finally find your data, you lose the actual question and must partially start over.

The problem of a fixed structure

Reports , dashboards and apps also contain a fixed underlying structure, devised by programmers. But to find related data, people have to criss-cross the reports, and are often not helped, but rather hindered by the fixed structure. We realized, seven years ago, that something completely different is needed. What was needed was software that supports the human thought process and that adapts to people. We came up with a much better solution. And were triggered by our users, that often without even looking at our nice reports first exported their reports to Excel, before doing something else. So, we analysed what made Excel the preferred choice.

Why is Excel so popular?

So what makes it so popular?


You determine yourself which data is on your worksheet. And you can have multiple worksheets, each containing the data you want to see. Not what a programmer thinks you want to see.


Calculations are easy..


You can see the data from different view points. Remove data and add data, so you see exactly the data you need. And with pivots quickly classify it differently.


And last but not least: it is fast. Often much faster than your common reporting application or ERP system.

As fast as Excel

The last thing you want is to wait for a computer, because that interrupts your thinking process.
Computers have to wait for people, not the other way around. That’s why our new system had to not only work like Excel, but also be as fast as Excel.

Also for the big data of real estate management.
Unfortunately, most systems have not gotten much faster in recent years, although computers have become much more powerful. Big data grew even faster and that will increase cumulatively in the coming years. This is caused by the outdated technology on which most applications are still based. In the coming years, applications will therefore become slower rather than faster.

Fortunately, in recent years, Google and Microsoft have created technology that allows you to make fast applications, and applications that remain fast. Technology that uses the power of the cloud.
We used that, and Actoren is not only as flexible as Excel, but also as fast as Excel.

What are the drawbacks of Excel? 

En we konden tegelijk, omdat we toch al die functionaliteit zelf maakten, de bekende nadelen van Excel vermijden. 

Automation in the Cloud

Loading, saving, formatting and file management.
This takes a lot of time every time, and can go wrong. And because data keeps changing, you often have to do it again.
In Actoren you don’t have to download anything, because Actoren get that data directly from the cloud. And completely automatically, from Rems or informant. Of course with our own Tyax Channel product.

More accurate data

Calculation errors due to incorrect selection of data.
The infamous sum error: selecting just the wrong data, just forgetting that one line. Or filter data without adjusting the pivots. And mistakes like that will be easy for anyone to make, and can be costly.

Actoren keep a close eye on this. If you add a line, also at the beginning or end Actoren automatically adjusts the formulas, pivot tables and graphs.

Synchronize datasets

It is difficult to connect and synchronize data, and you can make many mistakes.

Actoren also automatically filters and synchronizes different datasets with each other. You don’t have to do anything for this.

Best Practice of Real Estate

Actoren is as fast as Excel, works like Excel and is much easier to use than Excel.
But Actoren is not only a very nice and powerful tool.
We listened carefully to property owners,
Actoren therefore also contains the best practices of data-driven real estate management. And Actoren is packed with fields and formulas specifically for real estate. It has maps where you can see complexes and units.
Actoren is not just intended for analysts and managers, but for everyone in the organization.
With Actoren you really keep a grip on your real estate.

Actoren saves work, with Actoren you can do more with fewer people.

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